Serve on PMI NL Board of Directors

Volunteers

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PMI NL is seeking nominations to fill a position for the 2025 - 2026 term as part of mid-term vacancies. 

Vice-President / President-Elect 

Role Description

The Vice-President/President-Elect shall serve a one (1) year term with the Vice-President/President-Elect automatically becoming the successor of the President at the start of the following term. The Vice-President/President-Elect will assist the President with his or her duties of managing the Chapter and assume the role of the Chapter President if the President is unable to perform their duties for any reason.

Responsibilities

  • Manage the day to day operations of the Chapter 
  • Ensure the projects assigned to other Board members or committee chairs are on track and with regular status updates presented to the Board 
  • Work with the President as mentee to understand the position of Chapter President 
  • Preside over meetings and other activities when the President is unavailable
  • Participate on committees and/or other roles as required 
  • Oversight of all Finance procedures
  • Assumes financial responsibilities when Treasurer is unavailable 
  • One of four board members with signing authority on PMI®NL cheques 

Qualification to Fill the Role 

  • Experience with budget management, financial planning 
  • PMI® knowledge  
  • Experience managing and working with a team 
  • Experience operating in a leadership role  

Must-Have Skill Set Needed

  • Ability to delegate effectively
  • Decision making
  • Strategic planning 
  • Process execution
  • Team building
  • Effective communication skills

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience with a non-profit corporation
  • Previous experience in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s

Director of Administration 

Role Description

As an Executive Officer of the Board, the Director of Administration is responsible to ensure all business executed by the Board is properly documented. As well, the Director of Administration manages the monthly board meetings, and assists the President and Vice-President with additional tasks, participating in working groups as needed (e.g. policy and procedure review committee). The position is elected for a 2-year term.

Responsibilities

  • Prepare agenda for all regular Board meetings
  • Record minutes of all regular Board meetings, Annual General Meeting, other meetings
  • Update PMI®NL Board information with Service NL
  • Update Policy and Procedure manuals with approved changes
  • Update Role and Responsibilities Guidelines with approved changes
  • Sent letter of Congratulations to PMI®NL scholarship recipient
  • Send miscellaneous correspondence as required
  • Assist President and Vice-President with additional tasks as required
  • Participate in special committees (working groups) as needed

Qualification

  • Experience working as a member of a team
  • Experience working in an office environment
  • Experience managing and scheduling meetings

Must-Have Skill Set Needed

  • Proficiency in office management tools (e.g. MS Office, Google Suite, etc.)

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience working with a non-profit organization
  • Previous experience working in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s

Director of Outreach    

Role Description

Director of Outreach is elected for a 2-year term. This position is responsible for increasing the exposure and
awareness of PMI®NL to relevant associations in Newfoundland & Labrador in accordance with the Chapter
bylaws and policies.

Responsibilities

  • Establish and maintain relationships with corporate entities, academic institutions, (local colleges and
    universities), and other professional associations in an effort to promote awareness of the Chapter in
    the community
  • Plan and execute outreach program(s) to promote project management in the community
  • Plan and execute programs in academic institutions to foster student interest in project management
  • Liaise with other professional associations to develop and execute programs that promote the image of the Chapter and project management as a profession.

Qualifications

  • Friendly, enthusiastic, with a positive attitude
  • Detail-orientated with the ability to manage multiple projects at one time
  • Experience in developing and implementing educational and/or outreach programs

Must-Have Skill Set Needed

  • Training, education, certification, or experience demonstrating in depth knowledge of outreach
    strategies and tools
  • Proven organizational and project management/coordination skills, including the ability to build and lead effective work teams and manage a diverse array of projects/tasks
  • Excellent written and verbal communication skills, including the ability to communicate with diverse
    partners and audiences
  • Superior interpersonal and leadership skills to collaborate tactfully and effectively with community
    organizations
  • Proficient in office management tools (e.g. Microsoft Office suite, Google applications including Gmail).

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience with a non-profit corporation
  • Previous experience in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s

Director of Sponsorship      

Role Description

Director of Sponsorship is elected for a 2-year term. This position is responsible for creating and offering
sponsorship opportunities that will mutually benefit both PMI®NL and relevant organizations and associations
in Newfoundland & Labrador in accordance with the PMI®NL Chapter bylaws and policies.

Responsibilities

  • Develop sponsorship packages that will be appeal to new and existing sponsors
  • Establish and maintain relationships with sponsors
  • Key participant in large event planning committee
  • Solicit public and private organizations for sponsorship engagement
  • Manage and execute the terms of our sponsorship packages
  • Work with the Board to ensure terms of sponsorship agreements are fulfilled
  • Participate in other Board committees as required
  • Utilize volunteers as needed to execute the responsibilities of this role

Qualifications

  • Experience with marketing and/or sponsorship activities
  • Friendly, energetic, with outgoing attitude
  • People person, who loves reaching out and connecting with others

Must-Have Skill Set Needed

  • Proven organizational and project management/coordination skills
  • Ability to build and lead effective work teams and manage a diverse array of projects/tasks
  • Excellent written and verbal communication skills
  • Ability to communicate with diverse partners and audiences
  • Superior interpersonal and leadership skills to collaborate tactfully and effectively with organizations
  • Proficient in office management tools (e.g. Microsoft Office suite,)

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience with a non-profit corporation
  • Previous experience in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s